Steps
- Open the bill: it opens by itself after checkout, or from Sales → Sale Invoices click the bill number.
- Switch between A4 Invoice and 3-inch POS at the top. On a phone the 3-inch receipt is picked for you.
- Click Print / Download. Only the view on screen goes to the printer.
- Click Share, then Share PDF to send the file from your phone, Download PDF to save it, or Share via WhatsApp to send a link.
- Click the sliders icon for Invoice display to set the Invoice title and turn columns on or off: Product image, Description, Batch / Serial No., Discount column, HSN / SAC column.
Good to know
Invoice display saves to your business settings — every later bill prints that way. Only Charge GST (this bill) belongs to this bill, and switching it off also makes Bill of Supply the default for your next new bill. GST can be changed only while the bill is unpaid and not delivered.
Total Outstanding carries the date the copy was produced and is the customer's live position on that day — a reprint weeks later shows a different figure from the one the customer was handed.
Print two copies in the same panel puts a Customer and an Office copy on paper. It changes printing only, never the bill.
Words used
| Word | Meaning |
|---|---|
| Paid Total | Money received against this bill. |
| Balance Payable | What is still due on this bill alone. |
| Other Dues (excl. this bill) | Everything else open on the customer's account right now. It is a live figure, not one frozen on the bill date. |
| Total Outstanding | Other Dues plus Balance Payable, stamped with the date the copy was produced. Hide both lines with Other Dues & Total Outstanding lines in the invoice's display panel. |
| Refund due | Money owed back to the customer that has not been paid out yet. It prints as pending and is NOT subtracted from the balance. |
| Bill of Supply | What the copy prints as when Charge GST (this bill) is off: base price only, no GST. |
Other Dues plus Balance Payable is Total Outstanding, and the Other Dues line is left out when nothing else is open. A cancelled bill prints no account figures at all. Printing from a phone that switched to the receipt by itself still gives an A4 sheet — tap 3-inch POS yourself to print the receipt. Share via WhatsApp sends the PDF from your connected WhatsApp after you check the number; with none connected it opens WhatsApp on this device with the bill's link. On a phone the A4 bill fits the screen exactly as it prints. Pinch with two fingers or double-tap to zoom.